Madison Grapevine DJs - Example Planning Form


The following are some inter-activities that the DJ could use to entertain guests. Some are fairly obvious and require little leading while other extended dances or games involve more interaction. See the "Inter-activities" link on the Madison Grapevine website for a description of each activity. Only select Yes or No if you are sure you would, or would not, like that activity. If you leave it as a 'maybe', the DJ will choose activities that seem to be appropriate for your guests at that venue. And the DJ will use music appropriate for that activity unless you specify a certain song(s).
Lessons Before Dinner (Swing, Waltz, etc):
Hokey Pokey Dance:		Ray Anthony - "Hokey Pokey"
Chicken Dance:		Frankie Yankovic - "Dance Little Bird
Dollar Dance:		Dollar Dance Songs:
Anniversary Dance:		Anniversary Song:
Macarena Dance:		Los Del Rio - "Macarena (Bayside Boys Mix)"
Electric Slide:		Marcia Griffiths - "Electric Boogie"
Cha Cha Slide:		Casper - "Cha Cha Slide"
Time Warp Dance:		Rocky Horror Picture Show - "Time Warp"
Mambo #5 Line Dance:		Lou Bega - "Mambo #5"
Hustle Line Dance:		Van McCoy - "The Hustle"
Samba Line Dance:		"Volcano", "Kiss Kiss", "Ketchup Song", "Coco Jambo", "Tiki Room", etc.
Virgina Reel Dance:		Folk and Polka Music
Contra Circle Dance:		Folk Music
Salsa Circle Dance:		Salsa Music
Caucasian Man Dance Contest:		Wild Cherry - "Play That Funky Music"
Big Foot Game:		"William Tell Overture", "Sabre Dance", "Dueling Banjos", etc.
Legs Guessing Game:		ZZ Top - "Legs"

Bridal Party Introductions
Parents of the Bride:
Parents of the Groom:
Usher(s):
Flower Girl(s) & Ringbearer:
Bridesmaid & Groomsman (1):
Bridesmaid & Groomsman (2):
Bridesmaid & Groomsman (3):
Bridesmaid & Groomsman (4):
Bridesmaid & Groomsman (5):
Bridesmaid & Groomsman (6):
Bridesmaid & Groomsman (7):
Bridesmaid & Groomsman (8):
Bridesmaid & Groomsman (9):
Bridesmaid & Groomsman (10):
Maid/Matron of Honor & Best Man:
Bride & Groom:
For each family member, please specify their relation to you. For example, at Rachel and Paul's reception: Jane Campbell (Paul's sister) & Rob Smith (Rachel's brother).

Dinner/Cocktail Song Request List

Other Information

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Contact Information
Bride's Name:		Groom's Name:
Phone:		Email:
Your Street Address:		City:
State:		Zip Code:
Wedding Date:		Performing DJ:

Ceremony Details
Please feel free to write down any extra details not covered by this form in the box at the end.
Ceremony Venue:		Venue Contact Person:
Ceremony Address:		Ceremony City, State:
Ceremony Setting:		Ceremony DJ Attire:
Will there be a rehearsal?:	Yes No
In most cases, we attend the rehearsal to be sure the music and timing are correct...
Rehearsal Date:		Rehearsal Time:
We always have 2 wireless lapel microphones available at a ceremony for the officiant and the groom to wear. This slight amplification allows guests in the back to hear the ceremony. The groom's microphone amplifies the groom and bride's voices equally when facing each other.
Mic for groom?:	Yes No	Mic for officiant?:	Yes No
Music Start Time (before ceremony):		Ceremony Start Time:
Processional Music:	Yes No	Processional Song:
Separate song for bridal march?:	Yes No	Bridal March Song:
Interlude Music:	Yes No	Interlude Song:
Recessional Music:	Yes No	Recessional Song:

Reception Details
Please feel free to write down any extra details not covered by this form in the box at the end. Approximate times can be entered in the separate "Event Timeline" form. If there are particular songs you would like during dinner, please list them in the box at the end (unless you have already created a dinner list with the USB music library).
Reception Venue:		Contact Person:
Reception Address:		Reception City, State:
Room Name:		What floor is the room on?:
Reception Setting:		Reception DJ Attire:
Reception Start Time:		Time Music Needed:	to
Guest Arrival:		Bridal Party Arrival:
Number of guests:
We typically play a mix of classical, jazz, folk, and soft rock for cocktail and dinner music. If you would like to remove or add genres (like country), specify here.
Cocktail Music:	Yes No	Cocktail Music Type:
Dinner Music:	Yes No	Dinner Music Type:
Dinner Served:	Yes No	Style:
Meal for DJ?:	Yes No	A meal is not necessary for the DJ. However, if you do plan to provide a meal for the DJ, we do appreciate that and it helps to know in advance so that we will not have to make unnecessary arrangements.
DJ Table Ordered?:		The only equipment we need from you other than electrical outlets is a rectangular table. 8 foot long is preferred, but 6 feet is workable. If the venue does not provide a table skirt, we will always have a white, floor length table cloth available. The table is not necessary for the ceremony.
Will there be a slide show or video presentation during the reception?
Slideshow/Video?:	Yes No	Produced by Grapevine?:	Yes No

Reception Highlights
Please feel free to write down any extra details not covered by this form in the box at the end. Approximate times can be entered in the separate "Event Timeline" form.
Introductions:	Yes No	Introductions Song:
Cake Cutting:	Yes No	Cake Cutting Song:
Cake Cutting When?:
Blessing:	Yes No	Blessing By:
First Toast:	Yes No	First Toast By:
Second Toast:	Yes No	Second Toast By:
Third Toast:	Yes No	Third Toast By:
Fourth Toast:	Yes No	Fourth Toast By:
Bride & Groom Dance:	Yes No	Bride & Groom Song:
Bride & Father Dance:	Yes No	Bride & Father Song:
Groom & Mother Dance:	Yes No	Groom & Mother Song:
Briday Party Dance:	Yes No	Bridal Party Song:
Bouquet Toss:	Yes No	Bouquet Toss Song:
Garter Toss:	Yes No	Garter Toss Song:
Age Minimum for Tosses?:	Yes No	Minimum Age:
Last Dance:	Yes No	Last Dance Song:
If there are any other special dances you would like to request, please list them in the memo section at the end of this form. When dedicating a song to someone, specify names and relation to you.

Ceremony Prelude Songs

Ceremony Postlude Songs